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To professionally and responsibly manage the financial affairs of the City and to effectively and efficiently provide related support services for residents and City operations through Information Technology, centralized purchasing, accounting and budgeting.
Department Functions
Office of the Director
The responsibility of the Office of the
Director is to oversee and regulate the financial management
of the City, including the accounting division, investments,
debt management, purchasing, and information technology
services functions. The City's operating and capital improvement
program budgets are prepared and presented, and the execution
monitored by this staff. The Office of the Director
ensures adequate internal controls are administered, funds
are properly accounted for, and audits of the funds of the
City are accomplished in accordance with Florida Statutes.
The City's budget, grants, and all financial reports are
reviewed, and financial advice is provided to the City Manager,
Mayor, and City Council.
Financial Operations Division
The Financial Operations Division provides
detailed financial services that include accounting, payroll,
cash management, investment and debt management, accounts
payable, accounts receivable and cash receipts. Personnel
in this cost center maintain the City's general ledger and
financial accounting system, produce monthly revenue and
expenditures statements, reconcile the City's bank accounts,
receive and properly record all of the annual revenues,
and provide payroll services to over 200 full and part-time
employees. Other services include management of the City's
cash and investment accounts to obtain the highest interest
return possible, monitoring the City's internal controls,
coordinating with auditors on the audit and reporting standards,
overseeing the capital asset accounts, and billing for ambulance
transport, solid waste pickup, and water special assessments.
Information Technology Division
This Division is responsible for the provision
of Information Technology (IT) for all departments in the
City. The IT staff is responsible for operation maintenance
and upgrade of the integrated computer network and all IT
equipment in the City. Division personnel provide
the services that allow for the network operation of the
City's diverse software applications and hardware components.
IT staff also implements and completes major Capital Improvement
Projects for the City, to maximize automated support to
enhance the City's efficient, business-like operations.
Purchasing Division
The Purchasing Division provides professional
procurement services to the City Departments while ensuring
compliance with Florida State Statutes, the City Procurement
Ordinance and Administrative Rules. The Division maintains
unbiased vendor selections, cost effective purchases, timely
receipt of goods and contractual services. An inventory
of frequently used office supplies (Central Stores) is maintained
for the convenience of the Departments; and to take maximum
advantage of economical volume discounts and special pricing
agreements. The Division prepares (in conjunction
with other Departments) complete specifications for issuance
of Invitations to Bid or Requests for Proposals for supplies,
equipment, and services over $10,000. The Purchasing
Division administers major contractual procurements for
the City, including administering and monitoring the Procurement
Card Program. The Division is responsible to study
market trends, review current developments, literature,
and technical sources of information, and determining sources
of supplies.
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